PRESENT:

Chairman: N. Fowler Councillor's J. Armsby, A. Barwick, J. Smith, I. Longster, M. Dalton. PC D. Mainprize of North Yorkshire Police, County Councillor J. Kenyon and three members of the public – Mrs C. Barwick, Mr D. Mitchell and Mr W. Sanderson of Runswick.

APOLOGIES:

Councillor Rowe and Borough Councillor M. Harland – illness.

It was PROPOSED (Councillor Armsby) that the apologies be accepted as offered. SECONDED: Councillor Dalton. SO RESOLVED.

DECLARATIONS OF INTEREST IN RESPECT OF AGENDA ITEMS:

None.

MINUTES OF THE PREVIOUS MEETING

Councillor Dalton was present at the last meeting but not listed as so in the minutes.

Subject to the above amendment it was PROPOSED to accept the minutes of the meeting held on 2nd April 2009 as an accurate record of events.

PROPOSED: Councillor Armsby. SECONDED: Councillor Smith. SO RESOLVED.

MATTERS RAISED BY/WITH NORTH YORKSHIRE POLICE

PC Mainprize submitted a written report for the meeting which included the following:

• The current policing priorities for the Mulgrave Ward are (1) Auto-crime and burglary, (2) Anti-Social behaviour and (3) Road Safety – accidents, speeding, parking etc.


• Operation Anvil continues to target speeding, use of mobile phones and no seat belts on the A169, A171 and A174.


• Wardens will monitor and address the issue of vehicles parking outside Hinderwell Post Office.


• Fraudulent e-mails have been received purporting to be from BT asking people to click a link and input their account details. Anyone receiving such an e-mail should either ignore it or contact BT Customer Services.

REPORTS FROM COUNTY/BOROUGH COUNCILLORS

Borough Councillor Armsby has nothing to report at the present time.

County Councillor Kenyon requested that the Clerk forward to her copies of her responses to the Review of Passenger Transport being carried out by NYCC.


Councillor Kenyon updated the meeting on the state of play regarding the water quality at Staithes. John Riby of SBC confirmed that funding was in place from the Environment Agency and Yorkshire Water for modelling and a scheme was going before Cabinet in the next 4-6 weeks. It is anticipated that works will start shortly after that with Staithes Harbour commissioners being consulted extensively as part of this process.

MATTERS ARISING

• SBC re Beach Access at Runswick Bay – Cllr Smith updated following meeting. SBC looking to cost the provision of a metal ramp along the rock armour path (repairs to the rock armour currently cost around £2,000 pa with a steel ramp at around £6,000 this would appear a good long term solution. Cllr. Smith confirmed that no funds were available during the current financial year to begin this work.


• HSBC Bank Statements – clerk to write Recorded Delivery – outstanding.


• Hedges along A174 near water treatment works not cut this year – Clerk to contact Mr Kidd.


• Street light at top of Broomhill steps flickering – clerk to report.


• Rats a problem in the rock armour on the south pier at Staithes.


• Clerk to send letter of thanks to Ged Lyth re reflective posts on Staithes Lane.

PLANNING APPLICATIONS:

• 11 The Warren, Hinderwell – No objections.


• 5 Whitby Road, Staithes – questions raised about noise levels – clerk to respond.


• Rothbury House, High Street, Staithes – no objections.


• 5 Whitby Road, Staithes – objections to "totem" sign – clerk to respond.


• Land behind 11 & 19 Porret Lane, Hinderwell – Queries raised about access, otherwise no objections.
  
  PLANNING DECISIONS:
  
  
  
  
  • 11 The Warren, Hinderwell – refused.
  
  
  • 23 Cliff Road, Staithes – granted 5 conditions.
  
  
  
  
  CORRESPONDENCE
  
  
  
  
  • InterActive re Section 137 funding – clerk to respond.
  
  
  • White Rose Update – clerk to download documents.
  
  
  • NYCC re Passenger Transport Services – clerk to respond (cc J. Kenyon)
  
  
  • SBC re Place Survey – clerk to respond.
  
  
  • SBC re Safety Council – for info.
  
  
  • NYCC re Parish matters – for info.
  
  
  • NYCC re Traffic Orders – for info.
  
  
  • NewsLine newsletter – for info.
  
  
  • SBC re Area Committees – for info.
  
  
  • SBC re Signing of Parish Charter – clerk to respond.
  
  
  • Mr Harrison of Staithes re Memorial Seat for John Howard – clerk to respond.
  
  
  • "Cancer and Working Guidelines for Employers, HR and Line Managers" for info.
  
  
  • NYMNPA re Local Development Framework Core Strategy and Development Policies – for info.
  
  
  • Rev. B. Pyke re St. Hilda's Churchyard – Council's response detailed below.
  
  
  • YLCA re 2009-10 Pay Claim – for info.
  
  
  • YLCA re ACAS Code of Practice – for info
  
  
  .
  
  PARISH MAINTENANCE
  
  
  
  
  • Clerk to request (SBC/NYCC) arrange for a man with a weed killer backpack to tackle the verges in Staithes lower village.
  
  
  • Complaints received re minimum 4 hour parking at Runswick Bay – clerk to pass on to SBC.
  
  
  • Footpath from Hinderwell High Street to Oakridge School full of potholes – clerk to report.
  
  
  • Clerk to chase up yellow lines for Staithes lower village – cones were promised for Bank Holidays but these have not materialised.
  
  
  • Clerk to establish whether seaweed debris on Staithes Beach can be recycled and whether they will provide rakes and bags for its collection.
  
  
  
  AUTHORISATION OF CHEQUES
  
  The Clerk presented a schedule of all outstanding invoices and it was resolved to meet these in full.
  
  PROPOSED: J. Armsby. SECONDED: A. Barwick. SO RESOLVED.
  
  BROADBAND FOR THE PARISH OFFICE
  
  The Clerk had submitted a report to Councillors on this issue and it was PROPOSED to proceed with Tiscali as they offer a similar but significantly cheaper service. PROPOSED: Councillor Barwick. SECONDED: Councillor Armsby. SO RESOLVED.
  
  REQUEST FOR FINANCIAL ASSISTANCE – SECTION 137 EXPENDITURE
  
  The Clerk presented a completed application form from North Yorkshire Police in respect of the Cop-a-lot scheme and it was PROPOSED to award a grant of £100.00. PROPOSED: Councillor Fowler. SECONDED: Councillor Dalton. SO RESOLVED.
  
  CO-OPTION OF COUNCILLORS – HINDERWELL WARD
  
  The clerk read out a letter from Mr. D. Mitchell requesting co-option on to the Council. PROPOSED: Councillor Barwick. SECONDED: I. Longster. SO RESOLVED.
  
  HINDERWELL CEMETERY
  
  The clerk submitted her report on the further review of cemetery documentation, memorial safety survey policy and grass cutting and updated councillors on the situation vis-à-vis St. Hilda's Church Yard. It was PROPOSED to implement the following:
  
  (a) Adopt the amended Grave Memorial Application form.
  (b) Adopt the new Grave Digging Order form.
  (c) Adopt the amended Notice of Interment form.
  (d) Adopt the new Form of Renunciation
  (e) Adopt the amended Memorial Notice for use during memorial safety inspections.
  (f) Adopt the new Assignment of Right of Burial form.
  (g) Adopt the new Assent of Executor or Administrator.
  (h) Adopt the amended Table of Fees.
  (i) The Clerk shall carry out a full review of the Memorial Safety Survey Policy in light of the latest practical guidance issued by the Ministry of Justice for adoption by the Council
  (j) That the Council NOT pay an additional £70.00 per cut for grass collection in the New and Port Mulgrave Bank cemeteries but continue with the existing policy. Any surplus funds to be used for an additional cut instead.
  (k) That the Clerk pursues SBC's offer to attempt to negotiate an agreement with the Diocese over the maintenance of the access ramp and rear steps to/from St. Hilda's Church Yard. If a satisfactory agreement can be reached prior to the Notice expiry in September Hinderwell Parish Council will consider withdrawing the notice SUBJECT to a renegotiation of the sums payable under the Model Agreement.
  (l) The Clerk also reported on communication from the Commonwealth War Graves Commission re the replacement of a war memorial headstone for Sanderson Cole.
  
  PROPOSED: J. Armsby. SECONDED: J. Smith. SO RESOLVED.
  
  ANY OTHER BUSINESS
  
  Dave Moffat to be asked to teak oil the notice boards and repair the lock on the one outside Staithes Catholic Church.
  
  The meeting closed at 9.00 pm.
  
  DATE OF NEXT MEETING
  
  Annual General Meeting
  Thursday 14th May 2009 at 7.00 p.m.
  at Staithes Memorial Hall, Cliff Road, Staithes.