Matters arising
• The railings from the Catholic church to the village hall on Cliff Road, Staithes were still in a dangerous condition – clerk is to write and ask that the fence at the side be addressed.
• Robert Goodwill MP regarding Staithes bathing water quality – clerk to write to H Tindall.
• Tarmac outside Hinderwell service station being damaged by heavy wagons – clerk to report.
• A report had been received regarding the deterioration of the cinder path at the rear of The Barras, Staithes – clerk to report to SBC.
• Dr Ashok Kumar MP regarding Staithes bathing water – clerk to respond.
• SBC regarding code of conduct – clerk to respond.
• SBC regarding recycling – clerk to contact parish clerk for Robin Hood's Bay.
• SBC regarding casual vacancies – clerk to action.
• Standards Board for England regarding code of conduct – clerk to respond.
• New landlord at Cod and Lobster serving beer in glasses on the beach – clerk to write.
• New landlord at Cod and Lobster blocking Cleveland Way with tables and chairs – clerk to write to landlord and NYMNPA.
• Clerk to attempt again to establish responsibility for railings outside the Fox and Hounds, Dalehouse following two accidents.

Planning Applications
• Land to rear of 114 High Street, Hinderwell – to committee.
• Between Brunswick and Marvic Cottage, High Street, Staithes – to committee, clerk to request its inclusion of statutory right of way.
• The Staithes Gallery, High Street, Staithes – no objections.
• Barrass View, High Barrass, Staithes – no objections.

Planning Decisions
• 82 Staithes Lane, Staithes – granted.
• 31 Long Row, Port Mulgrave – granted four conditions.

Correspondence
• SBC – confirmation of payment on second instalment of parish precept and model agreement payment – for information.
• HSBC – bank statements – for information.
• Letter from St Hilda's Old School regarding polling station status – clerk to respond.
• SBC regarding polling places review – clerk to respond.
• SBC regarding website and software – clerk to respond.
• SBC regarding local plan expiry of policies – for information.
• SBC regarding local development framework, adoption of supplementary planning documents – for information.
• Tees, Esk and Wear Valleys NHS Trust regarding foundation try – for information.
• Whitby and District Tourism Association regarding Captain Cook commemorative service – clerk to respond.
• SBC regarding recycling – for information.
• DEFRA regarding climate change – for information.
• SBC regarding area committee meetings – for information.
• Letter from Mr Stroud, High Street, Staithes regarding illegal parking – clerk to respond.
• SBC regarding code of conduct training – for information.
• SBC regarding code of conduct adoption – clerk to respond.
• Letter from Mr S Cotter of Staithes requesting co-option to Hinderwell Parish Council. It was proposed to accept Mr Cotter – clerk to action.

Parish maintenance
• Clerk to arrange for installation of flagstones and access path to parish seat between Hinderwell and Staithes.
• The seat outside the rectory field has been damaged by the cutting crew – clerk to investigate and arrange repairs.
• Clerk to advise SBC that their seats on Staithes sea front are in a dangerous condition.
• Next water sample taken by EA taken from off the end of the pier and not on line – clerk to report.
• Steps on Browns Terrace, Staithes still in poor condition – clerk to report to SBC.

Hinderwell Cemetery – maintenance issues
The clerk has been working with Mrs L Johnson of the PCC to establish the exact status of responsibility for the closed St Hilda's Churchyard and Chapel Hill Cemetery. The historic documentation had now been located and HPC's level of responsibility firmly established. The (approximately) £220 that HPC receive from SBC under the Model Agreement each year in respect of these areas is completely inadequate to allow the required level of maintenance. The clerk is to contact SBC with a view to either increasing this figure significantly or establishing the effect on the Model Agreement payment if HPC decide to hand the maintenance responsibility for these two areas back to them in their entirety. Clerk to circulate copies of the map showing HPC's area of responsibility to all councillors before next meeting.
The clerk advised that lately a number of people had made approaches requesting the opportunity to quote for grass cutting and maintenance tasks at Hinderwell Cemetery. The clerk wished to know whether the council felt it was time to review the existing arrangements in light of this. It was agreed that the clerk would draw up a document specifying our requirements and request quotations from interested parties.
Councillor Mitchell was to address the issue of the quality of the wooden doors on the new storage facility at the cemetery with ECYHT.

Application for financial assistance – Section 137 expenditure
The clerk had received a completed application form from St Hilda's Old School in respect of new furniture. Four amounts were proposed as follows: Coun Mitchell £200, Coun Barwick £100, Coun Armsby £150 and Coun Rowe £180. A vote was taken with three in favour of awarding £100 and five in favour of awarding £180. A cheque was issued for £180 and the clerk is to forward this to St Hilda's Old School.

Date of next meeting: Thursday 1 November, 7pm at the parish office, High Street, Hinderwell.